Job Purpose
The Admin Assistant provides administrative and financial support to ensure the smooth operation of the Administration department. This role involves processing transactions, maintaining accurate records, and assisting with reporting and compliance tasks.
Main Duties
Admin Assistant responsibilities will include, but are not limited to:
Financial Administration
· Process invoices, purchase orders, and claims accurately and on time.
· Assist with accounts payable and accounts receivable functions.
· Reconcile bank statements and supplier accounts.
Data Management & Reporting
· Maintain accurate financial records and filing systems.
· Support the Finance Manager with ad-hoc reporting and analysis.
Compliance & Controls
· Ensure adherence to company policies and financial procedures.
General Administration
· Respond to finance-related queries from internal teams and suppliers.
· Support the wider finance team with administrative tasks as needed.
Key Outputs
To serve customers in a courteous and efficient manner
To ensure that date rotation is completed daily
Have a positive attitude.
Use initiative to find simple solutions or channelling upwards as appropriate
Knowledge, Skills & Experience
- Previous experience in finance or administrative roles (desirable).
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office (Excel, Word) and accounting software.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Good general education
- Good Customer Service skills, always showing courtesy when dealing with customers
- Ability to work on own initiative and under pressure to meet tight deadlines
- Ability to communicate with colleagues and customers in English language